The Park District is currently recruiting for a temporary Executive Assistant in the Government and Legislative Affairs Department . The duration of this temporary assignment will vary but will not exceed six (6) months.

ABOUT US:

The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.

• Respect - We honor the land we steward, each other, and the park visitors we serve.
• Resilience - We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships - Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness - We communicate openly, honestly, and reliably.
• Transparency - We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.

This position reports to the Chief of Government and Legislative Affairs and may provide lead direction to support staff. Under direction, provides a broad range of assistance to relieve an executive or confidential manager of routine administrative and office management tasks. Performs a variety of complex and often confidential administrative and executive secretarial duties, including coordination of office support functions; and performs related duties as assigned.

Executive Assistant is distinguished from the clerical series in that the nature, diversity and scope of responsibilities originating from this level requires the frequent use of discretion, initiative, independent judgment and may require frequent contact with the public, government agency officials, representatives of community and business organizations, and all levels of Park District staff; it is further distinguished from the higher level Senior Executive Assistant in that the latter has overall responsibility for the administration of a Division head office and supervises subordinate clerical and/or technical staff. The Executive Assistant class may have lead responsibility for clerical staff or interns.

• Performs complex and confidential clerical and administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures;

• As assigned, relieves an executive or confidential manager of routine administrative duties;

• Receives and screens visitors and telephone calls;

• Provides information which requires the use of judgment and the interpretation of Park District and department policies and procedures;

• Informs executive or confidential manager of administrative decisions reached, policies established and associated facts;

• Sets priorities and meets critical deadlines;

• Independently organizes and coordinates work;

• Provides follow-up and researches information on inquiries and problems which require knowledge of the Park District's services and programs;

• Resolves problems and responds to special assignments which require interdepartmental or staff communications;

• Composes routine correspondence not requiring the personal attention of the executive or confidential manager;

• Types drafts and a wide variety of finished documents from recording devices, notes, brief written or oral instructions;

• Makes appointments and maintains a calendar;

• Maintains tickler file;

• Schedules and arranges meetings and makes travel arrangements;

• Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials;

• Compiles and maintains complex and extensive records;

• Prepares reports;

• Researches, compiles and summarizes a variety of informational materials and completes data entry;

• Assists with tracking and processing public records requests;

• Reads and distributes mail;

• Reviews finished materials for thoroughness, accuracy, format, compliance with policies and procedures, and appropriate English usage;

• Organizes and maintains various administrative, reference and follow-up files;

• Collects information and prepares replies to requests from other agencies for information regarding policies and practices; may provide lead direction to clerical staff or interns.

Education: Equivalent to the completion of the twelfth (12) grade, and Experience: Four (4) years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official.

Knowledge of:

• Support skills and procedures involved in the office of an executive or confidential manager;
• The Brown Act as it relates to public information, public noticing requirements, and records retention of public documents;
• Customer relations techniques;
• Standard methods of filing;
• Office procedures and equipment including computers and software applications, word processing and formatting, spreadsheets, and databases; administrative practices including business writing;
• Proper English usage including spelling, grammar, punctuation, and vocabulary.

• Work independently, multi-task, and apply critical thinking;
• Organize work, set priorities, meet critical deadlines, and follow-up assignments with minimal direction, as well as use initiative and independent judgement within established guidelines;
• Analyze, interpret, apply, and improve administrative procedures;
• Type 50 net words per minute and take detailed notes in meetings or from recordings;
• Prepare detailed minutes of departmental or official meetings;
• File and retrieve corporate records, documents, and reports;
• Recommend and implement improvements in processes and office practices;
• Compose routine correspondence, Board material, and other documents;
• Make accurate arithmetic calculations;
• Maintain official records;
• Maintain confidentiality of work;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain positive and effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers and park users.

CONDITIONS OF EMPLOYMENT:

• This position has access to and is responsible for confidential information related to personnel management and related to management's formulation of policy. A breach of this confidentiality is grounds for discharge.

• Possession of a valid California Driver's License is a condition of initial and continued employment in this classification.
• All East Bay Park Regional District employees are required to be fully vaccinated against COVID-19 as a condition of employment.
• The selected candidate must pass the Park District's Level 1 background check, which consists of Department of Justice (DOJ) fingerprinting, professional references, and education verification. Pursuant to the Federal Immigration and Reform Act of 1986, all hired applicants will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.

• A current East Bay Regional Park District application submitted online, and
• Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied on GovernmentJobs.com, please take care to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.

Notification: All applicants will be notified of the disposition of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications. Selection Process: Qualified applications meeting the minimum qualifications will be forwarded to the hiring manager for review. Applications with the most relevant qualifications will advance to the selection interviews.

Equal Opportunity Employer: The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.

For information regarding the District's applicable benefits package, please visit For temporary and/or on-call assignments, there are no benefits offered.