Job Description

Job Description and Duties

RESPONSIBILITIES

• Provide administrative support to the Judicial Council AB 1058 CSC and FLF Program Unit.

• Update and maintain unit calendar and shared division calendars (Note: In addition, annually enter conference dates onto the Tentative Master Calendar and request entry of same to the JC Master Calendar).

• Provide administrative support to the annual base and midyear grant fund allocation processes for the AB 1058 CSC and FLF Program.

• Draft for unit’s review, then send the standard e-mail to the AB 1058 Court Contacts to submit their budget questionnaires; compile, track, and save 110 questionnaires in a shared folder for AB 1058 Staff’s review and analysis. Follow up with courts that have not submitted forms yet. (Note: the process is repeated for both base allocation and midyear allocations).

• Specialized administrative support, logistics, and coordination activities in support of conferences, distance education, and specialized programs, including the large-scale annual AB 1058 Child Support Training conference.

• Work closely with AB 1058 Team in planning and organizing the annual in-person or remote AB 1058 Child Support Training conference such as determining possible dates for the conference; when applicable participate in evaluating the hotels that submitted bids for the Request for Proposal; draft, format, then send correspondence to the invitees (abstracts request, invitations, save the date e-mail, etc.); update a variety of conference documents for Team’s reference (agendas, brochure, timeline and checklist); collect and tracks registration fee check payments for deposit and application to database; compile and track workshop materials for online posting and printing as needed; when applicable coordinating shipping and delivery of materials to and from hotel site; prepare and track continuing professional education and Rule of Court certificates; and many other preconference tasks.

• Administrator of the California Department of Child Support Services’ (DCSS) Internal Guideline Calculator (IGC) Child Support Enforcement (CSE).

• Format then send to the new CSCs the standard e-mail on how to apply for IGC access from DCSS so they may conduct local hearings; review, initial, and save the completed CSE User Application and Confidentiality Statement forms from the courts/new CSCs; send and track requests and responses for CSE access to California Courts Technology Center (CCTC) for processing.

• Electronic Requisitions of Purchase Orders (POs) including Office Supplies.

• Research/determine items to be purchased, including office supplies; prepare required supporting documents (e.g. Contract Detail Sheets, Staples Master Agreement, etc.) for supervisory review, approval and signature; submit items in the Division’s internal Management approval database; enter and track approved item in Fi$Cal; track progress of the requisitions.

Working Conditions

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Two (2) years of experience in administrative support, database maintenance, or meeting/event

planning.

OR

Associate’s degree, preferably in the area of assignment. Additional directly related experience

and/or education may be substituted on a year-for-year basis.

OR

One year as an Administrative Assistant with the Judicial Council of California or one year of

experience performing the duties of a class comparable in the level of responsibility to that of an

Administrative Assistant in a California Superior Court or California state-level government entity.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

HOW TO APPLY

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on May 1, 2025.

To complete an online application, go to job opening #6386 at

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.

PAYMENT & BENEFITS

$5,450 - $7,629 per month

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please describe what interests you about this job and why you believe it is a good fit.

2. Please describe your experience scheduling, coordinating and supporting group meetings and training, both in person and online.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Holiday work, Permanent employment, Full time, Contract work, Local area, Remote job, Flexible hours, 2 days per week,

Similar Jobs